Administrative Assistant
Dubai, United Arab Emirates
Job Description
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CHEP helps move more goods to more people, in more places than any other organization on earth via our 300 million pallets, crates and containers. We employ 11,000 people and operate in more than 55 countries. Through our pioneering and sustainable share-and-reuse business model, the worlds biggest brands trust us to help them transport their goods more efficiently, safely and with less environmental impact.
What does that mean for you? Youll join an international organization big enough to take you anywhere, and small enough to get you there sooner. Youll help change how goods get to market and contribute to global sustainability. Youll be empowered to bring your authentic self to work and be surrounded by diverse and driven professionals. And you can maximize your work-life balance and flexibility through our
What does that mean for you? Youll join an international organization big enough to take you anywhere, and small enough to get you there sooner. Youll help change how goods get to market and contribute to global sustainability. Youll be empowered to bring your authentic self to work and be surrounded by diverse and driven professionals. And you can maximize your work-life balance and flexibility through our
Hybrid Work Model .
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Responsibilities
- Support: Provide administrative assistance to the team in regard of concur, FCM, and insurance related inquiries and support. and raising the tickets on workday related to the traffic violation, and employees deductions related to data usage or iqama and family related requests.
- Being the POC with Rental agencies in KSA and UAE, and help preparing letters related to authorizations, new car requests with Finance, and returning cars, in coordination with our PR in Saudi, and raising deductions tickets for traffic violations.
- Being the point of contact for Saudi and UAE with Tasc, Sails, and track exit/ entry requests, authorizing letters ,and renewal of iqama and highlight recharge to finance, similarly in UAE ( Visa renewals, cancellation, and dmccletters ), and raise the deductions tickets when needed.
- Onboarding and Offboarding: Facilitate the onboarding process for new employees and leavers by handling Onboarding and off boarding process ( Residency, Insurance, IT equipment, Car, Phone ,Sim Card , and coordinate with line manager to ensure assigning buddy and sending the pre joining welcome email.
- Employees Contracts: preparing employees contracts for new joiners to be signed by authorized signatory and keep a records of it.
- Schooling reimbursement requests and Housing loans: process schooling requests and housing requests and keep track of it on monthly basis after getting approved by HRBP.
- Assist in organizing HR events and townhalls and gatherings in coordination with HRBP.
- Providing administrative support to ensure efficient operation of the offices of Dubai and Jeddah. This may include managing office supplies, handling correspondence, and coordinating with other departments.
- Management: Overseeing the maintenance and organization of office facilities, including ensuring cleanliness, managing Safety, repairs and maintenance, and liaising with building management for parking.
Qualifications
- Bachelor's degree or equivalent experience
- Strong interpersonal, customer service and communication skills
- Ability to multitask
- Proficient in Microsoft Office suite
Preferred Education
Bachelors - Business Communications
Preferred Level of Work Experience
1 - 3 years
Remote Type
Hybrid Remote
We are an Equal Opportunity Employer, and we are committed to developing a diverse workforce in which everyone is treated fairly, with respect, and has the opportunity to contribute to business success while realizing his or her potential. This means harnessing the unique skills and experience that each individual brings and we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.
Individuals fraudulently misrepresenting themselves as Brambles or CHEP representatives have scheduled interviews and offered fraudulent employment opportunities with the intent to commit identity theft or solicit money. Brambles and CHEP never conduct interviews via online chat or request money as a term of employment. If you have a question as to the legitimacy of an interview or job offer, please contact us at recruitment@brambles.com.
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Job Detail
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Job IdJD1672927
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned