Administrative Assistant

Dubai, United Arab Emirates

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Responsibilities:

Answer and direct phone calls, emails, and other inquiries to appropriate individuals or departments.
Greet and assist visitors to the office, ensuring they are directed to the appropriate person or area.
Assist with scheduling appointments, meetings, and conferences, and coordinate logistics such as room bookings, catering, and equipment setup.
Prepare and distribute correspondence, memos, letters, reports, and other documents as needed.
Maintain office filing and document management systems, ensuring files are organized, up-to-date, and easily accessible.
Assist with data entry, record-keeping, and database management tasks as required.
Assist with ordering office supplies, maintaining inventory levels, and coordinating equipment maintenance and repairs.
Assist with travel arrangements and expense reporting for staff members as needed.
Provide administrative support to various departments and staff members as requested, including photocopying, scanning, and faxing documents.
Perform other administrative tasks and ad-hoc projects as assigned by management.

Requirements:

High school diploma or equivalent.
Previous experience in an administrative role or office environment.
Proficiency in using computers and office software applications, including Microsoft Office (Word, Excel, Outlook).
Strong communication and interpersonal skills, with the ability to interact professionally with individuals at all levels of the organization.
Excellent organizational skills and attention to detail.

Job Type: Full Time

Job Location: Dubai

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