Job Description

We are Facility Management Company located in Abu Dhabi City looking to hire an Admin assistant Cum Accountant with exceptional administrative and clerical skills. Executive Secretary are expected to multi-task and work well under pressure in a fast-paced environment.

To ensure success, executive secretaries should be organized, have superb research skills and must be exceptional communicators with a keen interest in providing reliable and accurate support to executives and management while working with confidential information. Top candidates will possess incredible problem solving and office coordination skills, and exhibit excellent time management.
Responsibilities:

• Perform accurate research and analysis.
• Coordinate arrangements, meetings and/or conferences as assigned.
• Take dictation and write correspondence.
• Compile, proofread and revise drafts of documents and reports.
• Daily record keeping and filing of documents.
• Prepare reports, Quotations and presentations and correspondence accurately and swiftly.
• Creating invoices , LPO
• Create and organize information, and generate reference tools for easy use.
• Answer and screen telephone calls, and respond to emails, messages and other correspondence.
• Operate and maintain office equipment.
• Manage busy calendar, meeting coordination and travel arrangements.
• Manage the accounts payable and receivable processes.
• Prepare and process invoices, track payments, and follow up on overdue accounts.
• Ensure timely payment of bills and invoices.
• Prepare financial statements, including balance sheets, income statements, and cash flow reports.
• Assist in the preparation of budgets and forecasts.
• Generate financial reports as required by management.
• Calculate and process payroll for employees.
• Handle payroll taxes, deductions, and benefits administration.
• Ensure timely disbursement of salaries and other employee compensations
• Professionally greet and receive guests and clients.
• Ensure efficient and effective administrative information and assistance.

Requirements:

• Degree in business administration (desirable).
• Certificate in business administration or related (essential).
• 3 years of experience in an executive support role.
• Methodical thinker with detailed research proficiencies.
• Thorough understanding of clerical and secretarial principles.
• Strong knowledge of databases and tracking systems.
• Fantastic organizational skills and detail-oriented.
• Ability to work under pressure and meet deadlines.
• Brilliant written and verbal communication skills.
• Proficient in Microsoft Office, and business communication software.

Job Types: Full-time, Permanent from 7:30 am to 6:00 pm one hour break

Salary: AED3,000.00 - AED3,200.00 per month

Education:

• Bachelor's (Preferred)+Attested Diploma

Experience:

• Administrative: 3 years
• Secretarial: 3 years

Job Type: Full-time

Pay: AED3,000.00 - AED3,200.00 per month

Ability to commute/relocate:

• Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)