Administrative Assistant

SYSTRA est un groupe international ding\xc3\xa9nierie et de conseil dans le domaine de la mobilit\xc3\xa9.

Signature de r\xc3\xa9f\xc3\xa9rence pour les solutions de transport, SYSTRA est lun des premiers groupes mondiaux ding\xc3\xa9nierie et de conseil sp\xc3\xa9cialis\xc3\xa9s dans les transports publics et la mobilit\xc3\xa9 durable. Fort de plus de 10,300 collaborateurs, SYSTRA se donne pour mission de concevoir des solutions de transport s\xc3\xbbres et durables, afin de rapprocher les populations, de d\xc3\xa9velopper linsertion sociale et de faciliter lacc\xc3\xa8s des personnes \xc3\xa0 lemploi, \xc3\xa0 l\xc3\xa9ducation et aux loisirs, partout dans le monde.

Depuis 65 ans, le Groupe est engag\xc3\xa9 aux c\xc3\xb4t\xc3\xa9s des villes et des territoires pour contribuer \xc3\xa0 leur d\xc3\xa9veloppement en cr\xc3\xa9ant, am\xc3\xa9liorant et modernisant leurs infrastructures et syst\xc3\xa8mes de transport, tout au long du cycle de vie de leurs projets. Intervenant tr\xc3\xa8s en amont de la conception, jusquaux phases de test, de d\xc3\xa9ploiement et de maintenance, SYSTRA dispense lensemble de ses services dans plus de 80 pays dans le monde et r\xc3\xa9alise 74 % de son chiffre d\'affaires \xc3\xa0 l\'international. Gr\xc3\xa2ce \xc3\xa0 ses nouveaux services, SYSTRA accompagne ses clients et partenaires dans leur transition digitale, \xc3\xa9cologique et \xc3\xa9nerg\xc3\xa9tique, afin dinventer les mobilit\xc3\xa9s de demain.

La revue de r\xc3\xa9f\xc3\xa9rence Engineering News-Record (ENR) classe SYSTRA au 3e rang des entreprises internationales ding\xc3\xa9nierie sp\xc3\xa9cialis\xc3\xa9es dans le \xc2\xab Mass Transit and Rail \xc2\xbb, au 7e rang des entreprises internationales ding\xc3\xa9nierie sp\xc3\xa9cialis\xc3\xa9es dans les Ponts, et parmi les 25 plus importants groupes ding\xc3\xa9nierie au monde.

Reporting to the Project Senior Management team, the Administrative role is to provide full administrative support to the Project Team to ensure smooth, effective and efficient management of their project activities. In accordance with established procedures, the Project Administrative will perform a variety of routine and non-routine administrative, clerical, data collection, and report writing tasks specific to the project.
MISSIONS:

• Managing the creation and upkeep of design and construction records, which include correspondence, agreements, design documents, submittals, contract changes, daily reports, proposal requests, and payment applications, in alignment with the overarching document control system.
• Gathering statistics & general data to prepare reports for both internal & external use.
• Reminding project staff of timesheet submittals and maintaining staff time-off schedule.
• Reviewing time reports to verify accuracy of hours worked and corresponding project charges. Following up to ensure timely processing of corrections.
• Tracking paid-time-off hours charged and maintaining schedule of future hours to be taken.
• Creating & maintaining employee directory and related data pertaining to employees assigned to the project including company resumes.
• Receiving, sorting, and distributing mail. Answering the telephone, taking and relaying messages in a timely manner.
• Arranging meetings, recording accurate meeting minutes, and distributing them to the project team
• Preparing presentations.
• Maintaining the project database.

PROFILE:

• Degree holder
• Minimum 3-5 years experience in Administrative or Secretarial position
• Excellent written and verbal English
• Excellent knowledge of Microsoft Office (Excel, Outlook, PowerPoint & Word)
• Proficient in fast and accurate typing.
• Capable of handling stress, meeting tight deadlines, and exhibiting excellent time management skills.
• Strong organizational skills coupled with precision, attention to detail, thoroughness, and a commitment to maintaining a high level of confidentiality.
• Demonstrate ability to work effectively in a diverse workforce.
• Preferable with Basic knowledge of technical terminology in a construction or engineering environment.

SYSTRA est une entreprise handi-accueillante.