Job Description

Administrative Officer

• Performs miscellaneous administrative duties.
• Assisting in the Renewal of trade licenses and other government approvals. Applying for discounts
• Following up on the Civil defense License and certificate renewals.
• Renewal of Vehicle licenses and advertisement licenses, of vehicle insurances and reporting of accidents to insurance agency for claims.
• Overseeing the facilities of staff accommodation. Meeting with accommodation officials.
• Confidential document controlling.
• Informing accounts regarding the utility bill payments like Etisalat, Dewa and Sewa and following up for payments.
• Following up with civil defense for the AMC contracts approvals and other documents approvals.
• Organize a filing system for important and confidential company documents.
• Having an in-depth understanding of company policy and procedure and laws of the country.
• Update office policies as needed.
• Maintain a company calendar and schedule appointments.
• Provides overall administrative and clerical support as requested from time to time by the Facility Management team & HR Team.
• To have a full working knowledge of the Human Resources Management System (HRMS), monitoring of usage, and integrity of data.
• Maintains tracking record of company licenses, visas, and employee benefits and documents due to expire and ensures that is coordinated in a timely manner to all concerned individuals.
• Liaising between the company and Government authorities such as the UAE Immigration Dept, Ministry of Labor & Consulates, Ministry of Economic, Ministry of Finance, Dubai Court, Dubai Police Station, RTA Traffic Department, Dubai Municipality, DEWA, Chamber of Commerce, etc.
• Handles all legal paperwork and documentation of a company.
• Accurately prepare and process all the renewals such as Tenancy contract/ Ejari attestation, Medical, and Business Insurance.
• Staying up to date, interpreting, and advising on UAE Labor law.

Requirements

• 2+ years of UAE experience.
• Proven work experience in the field of Administrator, or similar role.
• Strong organizational skills with a problem-solving attitude.
• Excellent written and verbal communication skills.

Job Type: Full-time

Experience:

• Fire Industry Administrative Officer: 2 years (Preferred)