Job Description

Administrative Support for CNS Department

• Ensure excellent communication levels with manufacturers and suppliers
• Manage emails, and daily schedules to ensure optimal use of available time at work
• Updating of leave planners of all CNS staff and the duty shift roster
• Provide all the administrative support to the section heads/managers
• Support the audit process and related documentation
• Ensure all interdepartmental documentation is managed properly
• Oversee the requisitions of office equipment and stationery for CNS department.

Communication

• Effectively communicate with internal and external parties by preparing memos, letters, faxes etc. as advised by the management team of ATM Department.

Record keeping and Archiving

• File and archive job cards, documents, files, emails, and any other correspondence in relation to CNS function.
• Record keeping of technical manuals for CNS department
• Record keeping of all CNS training and certifications including calibration of equipment
• Maintaining accurate records of all documents (reports, memos etc.).

Monthly Reports / Minutes of Meetings

• Ensure timely and accurate preparation of monthly reports in line with the requirements of CNS function.
• Compile all minutes of meetings, monthly and annual summary reports for CNS department

Coordination

• Liaise with Head - CNS Training and Manager ANSPT to organize CNS-related training
• Liaise with Administration department for issuance of airport passes for CNS staff members.

Visits and Familiarisation Travel

• Organise visits and meeting rooms within SZC facility
• Organise and coordinate SZC staff visits to other similar facilities
• Assist and coordinate the familiarization trips SZC CNS team.

Reporting

• Ensure that all functional reports are prepared timely and accurately and meet GCAA requirements and quality standards.

Health, Safety and Environment within GCAA

• Ensure compliance with all relevant health, safety, quality and environmental management procedures and controls to guarantee employee safety, legislative compliance, delivery of high-quality products/services and a responsible environmental attitude as per IMS available standards

Other Tasks/ Accountability

• Perform additional tasks relevant to the role / area of expertise as requested by the management to be able to achieve the objectives/commitments.

KNOWLEDGE AND EXPERIENCE:

Diploma or equivalent, from a recognized institution with 2 - 3 years' experience in administration, preferably in the aviation field