Job Description

Overview:



At Oldendorff, we carry 320 million tons of bulk and unitized cargo worldwide, with 14,000 port calls annually across 125 countries. Operating an average of 700 chartered and owned ships, we value adaptability, reliability, and team spirit in a rapidly changing international setting. We seek an organized, hands-on, and service-oriented Administration Manager to join our multicultural Dubai team, supporting office-related functions and administration projects from A to Z.




K ey Responsibilities:



• Oversee utility bills and manage building access systems for the office.
• Assist new joiners and current employees with any administrative inquiries or requirements.
• Support with various office operations (seating arrangements, mobile phone plans, lunch services, business card requests, Merchandise and courier services).
• Foster strong relationships with vendors and suppliers, including managing contract negotiations and performance evaluations.
• Coordinate procurement processes, manage asset inventory, and ensure the efficient distribution of office supplies.
• Assist with office maintenance activities to ensure compliance with safety standards and operational efficiency.
• Administer invoices, manage petty cash and foreign petty cash, and conduct anti-fraud checks.
• Assist with corporate credit card administration and collaborate with HQ Finance to resolve Acubiz-related issues.
• Assist with onboarding and offboarding processes in close collaboration with HR and Travel Desk.
• Assist with planning and managing events across Middle East and South Africa, ensuring all administrative aspects are handled effectively.
• Provide backup support for the Dubai administration team as required.
• Be available for after-hours or weekend maintenance work when necessary.

Requirements:


• Service-oriented, approachable, and willing to go the extra mile
• Strong team player with effective communication and interpersonal skills
• Previous experience in office or administrative roles.
• Comfortable speaking and writing in English.
• Familiar with Excel, Word, and Microsoft 365.
• Able to think on your feet, multitask, and handle pressure with ease
• Experience in event organization is an advantage
Please submit your application using the form below or via email to jobs-asia@oldendorff.com . Oldendorff Carriers does not accept paper applications for online postings.