Job Description

Job Responsibilities:

Team Management: Supervise and support the administrative team. Assign tasks, provide training and development opportunities, and conduct performance evaluations for administrative processes to ensure the departmental goals are met.

Operations: Oversee the day-to-day operations of the office running smoothly. Ensure managing ensure all facilities, office supplies, accommodation, equipment, and ensure a productive and professional work environment. Coordinate the provision of shared services, such as document management, mail distribution, travel arrangements and different bookings. Have a deep understanding and information of insurance policies in UAE for staff and premises.

Process Optimization: Develop and implement administrative policies and procedures to improve efficiency and effectiveness. Identify areas for improvement and make recommendations for process enhancements.

Support Services: Provide administrative support to senior management and other departments. Manage scheduling, correspondence, and document preparation.

Budget Management: Assist in preparing and managing the administrative budget. Monitor expenses and ensure cost-effective use of resources.

Communication: Serve as the primary point of contact for internal and external communications related to administrative matters. Facilitate clear and effective communication across departments.

Project Management: Oversee and manage administrative projects, including office relocations, technology upgrades, the safety of the office and fleet and special events. Ensure projects are completed on time and within budget.

Compliance: Ensure compliance with company policies, legal requirements, and best practices in the department. Maintain confidentiality and handle sensitive information with discretion.

Job Requirements:

Bachelor's degree in business administration, Management, or a related field.

Minimum of 5 years of experience in an administrative managerial role in UAE, preferably in Group companies or large organizations.

Proven leadership skills and experience in managing a team.

Strong organizational, critical thinking, decision making and problem-solving skills.

Excellent communication and interpersonal skills.

Proficiency in Microsoft Office Suite and other relevant software.

Ability to work in a fast-paced environment and manage multiple priorities effectively.

Experience in budgeting and financial management for administrative functions.

Extensive multi-tasking skills and managerial level skills.

Extensive knowledge of handling commercial contracts.

Job Types: Full-time, Contract
Contract length: 24 months

Pay: AED6,000.00 - AED8,000.00 per month

Education:

• Bachelor's (Required)

Experience:

• Administration Manager: 4 years (Required)

Language:

• Arabic (Required)
• English (Required)

Application Deadline: 20/10/2024