Job Description

Job Responsibilities

Providing administrative & receptionist support for the office. Performing data entry including timely Goods Receipt in Client's internal system. Handling all office procurement and liaising with suppliers for quotations, and evaluation of options. Managing office suppliers (utilities, telecom, cleaners, parking, ...) ensuring proper service and resolving issues. Validating and processing invoices and bills for the office. Managing courier services, including sorting & handling all incoming & outgoing mail. Maintaining office inventory and managing replenishments. Supervising the cleanliness and appearance of the office and ensuring high hygienic and appeal standards. Processing visa and residency applications for staff and visitors. Collecting all necessary documentation, completing forms, and submitting to authorities, following up on approvals and liaising with employees and visitors. Receiving incoming calls from travel agents, airlines and other stakeholders and direct any needed action. Supporting the training center by coordinating visitor passes, campus access, and catering. Preparing, editing, and formatting documents (memos, letters, presentations, etc.). Scheduling meetings, and performing other administrative tasks as directed by the Area Manager. Setting-up and coordinating logistics for events, conferences, and site visits. Working closely and collaborating with the Regional Corporate Services Team based in Amman, Jordan. Desired Candidate Profile

Ability to work independently, show initiative, and take ownership. Excellent judgment, poise, and professionalism. Ability to re-prioritize tasks and support teams based on frequently changing needs and move forward even when faced with ambiguity. Attention to detail and a high level of accuracy in tasks. #J-18808-Ljbffr