Our client is a leading energy company committed to delivering excellence across the MENA region. They pride themselves on fostering a dynamic and collaborative work environment where innovation and efficiency drive our success. We are seeking a dedicated Administration Assistant to support our Operations and Commercial teams in the MENA region.Principal Accountabilities Operations
Tracker Maintenance: Maintain Transfers/Blast and Paint Trackers, collate 3rd party status reports, and upload blast and paint reports into
Coordination: Liaise with partners and vendors regarding project statuses and other scopes of work, ensuring any variations are promptly highlighted to the Operations Manager.
Procurement Support: Assist Operations Procurement by coordinating with partners and vendors, setting up new vendors, validating cost memorandums, and processing Purchase Requisitions and Goods Receipts.
Customs Documentation: Complete and control all Customs Import/Export documentation formalities.
Documentation Control: Manage documentation for all CCUs, ensuring relevant documents are shared with partners.
Process Improvement: Identify and implement areas for integration and efficiency improvements within the department.
Commercial
Quotations & Tenders: Supply quotations as required and assist with larger tender processes.
CRM Administration: Administer and support the Customer Relationship Management (CRM) system.
RFQ Process: Serve as the main point of contact for the equipment sales Request for Quotation (RFQ) process.
Market Analysis: Gather and present local market data, including key customer activities, contract awards, and competitor activities.
Reporting: Ensure monthly commercial administration and sales reporting are accurate and meet SES standards.
Marketing Support: Coordinate customer surveys and customer events to support marketing initiatives.
Presentation Preparation: Prepare customer presentations to effectively communicate company offerings and updates.
Investment Models & Business Cases: Provide necessary input and support for investment models and business cases as required.
Qualifications and Experience
Experience: Minimum of 3 years in an administrative role.
Technical Skills: Proficient in Microsoft Office Suite, SharePoint, Excel, and other relevant computer software packages.
Communication: Excellent verbal and written communication skills in [specify languages, e.g., English and Arabic].
Organizational Skills: Strong organizational and multitasking abilities with keen attention to detail.
Team Player: Ability to work collaboratively within a team and liaise effectively with various stakeholders.
Problem-Solving: Demonstrated ability to identify areas for improvement and implement effective solutions.