Administration Assistant

Dubai, United Arab Emirates

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:Responsibilities:

Arrange his calendar, meetings, filtering calls, managing incoming and outgoing documents and all required secretarial tasks.
Administrative works which includes organizing files, reports, answering telephones, arranging meeting locations, send documents through courier, making photocopies, typing, scanning, printing, binding, stamp documents and travel arrangement.
Managing invoices from external lawyers & experts and courts, create PO\'s, prepare reimbursement of expenses or required travel cash advances...etc.
Inventories and orders office supplies.
Booking meeting rooms for colleagues and arranging meeting schedules.
Ensure proper organizational and security of documents (paper & electronic).
Collect and register all technical documents in the company\'s system.
Handle records across various departments.
Maintain confidentiality regarding sensitive documents.
Establish and maintain record retention timelines.
Other tasks instructed by the HOD.

Requirements:

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