Job Description

Admin Executive - Contracting

• : •

We are seeking a dynamic and experienced Admin Executive to join our team. This role is pivotal in supporting our organization's operations by providing efficient administrative and executive support. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.

•Key Responsibilities: •

• Executive Support:
• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Prepare agendas and coordinate meetings, conferences, and events.
• Conduct research and prepare presentations or reports as needed.
• Administrative Operations:
• Oversee daily administrative functions and ensure smooth office operations.
• Supervise administrative staff and allocate tasks accordingly.
• Maintain office supplies inventory and place orders as necessary.
• Communication and Correspondence:
• Screen and direct phone calls and distribute correspondence.
• Draft, edit, and proofread emails, memos, and other documents.
• Handle incoming and outgoing mail and faxes.
• Document Management:
• Develop and maintain a filing system, both electronic and physical.
• Ensure confidentiality of all sensitive information and prioritize document management security.
• Project Coordination:
• Assist in planning and organizing company-wide events or special projects.
• Track project deadlines and milestones and report progress to management.
• HR and Financial Support:
• Assist in payroll preparation and employee expense reports.
• Support HR functions such as recruitment coordination and onboarding processes.

•Qualifications •:

Bachelor's degree in business administration, Management, or a related field preferred.

Proven experience as an Administrative Executive, Executive Assistant, or similar role.

Proficiency in MS Office (MS Excel and MS Word, in particular) and other office productivity tools.

Excellent organizational and multitasking abilities.

Strong communication skills, both verbal and written.

Ability to work effectively under pressure and meet deadlines.

Discretion and confidentiality when handling sensitive information.

Job Type: Full-time

Pay: From AED5,000.00 per month