Job Description

Job Summary:

We are looking for a highly organized and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will provide essential administrative support to ensure efficient operation of the office. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple tasks simultaneously.

Key Responsibilities:

• General Administrative Support: Perform a variety of administrative tasks including answering phones, managing emails, scheduling appointments, and organizing meetings.
• Document Management: Create, manage, and maintain files and records, ensuring proper documentation and confidentiality.
• Correspondence: Draft, proofread, and edit documents, letters, memos, and reports as required.
• Office Coordination: Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Data Entry: Accurately input and update data into various databases and systems.
• Supply Management: Monitor and maintain office supplies inventory, placing orders as necessary.
• Visitor Assistance: Greet and assist visitors, ensuring a positive and professional impression of the company.
• Travel Arrangements: Arrange travel and accommodations for staff and prepare itineraries.
• Meeting Preparation: Prepare meeting agendas, materials, and take minutes during meetings.
• Financial Support: Assist with basic bookkeeping tasks, such as processing invoices and expense reports.
• Project Support: Assist in special projects and other duties as assigned by management.

Qualifications:

• Education: High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.
• Experience:
• Proven experience as an Administrative Assistant, Secretary, or similar administrative role.
• Experience in managing office equipment and administrative processes.
• Skills:
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving skills.
• Attributes:
• Professional demeanor and appearance.
• Ability to work independently and as part of a team.
• Strong interpersonal skills and a customer-service orientation.
• Reliability and discretion in handling confidential information.

Job Type: Full-time