Job Description

An

Admin Officer Cum Personal Assistant (PA)

role typically combines administrative and personal assistance duties, supporting both office operations and individual executives. The job description for this role often includes a blend of organizational, communication, and personal support tasks.

Key Responsibilities: Administrative

Support:

Office Management:

Handle daily office operations and ensure smooth running of the office environment. Organize and manage schedules, appointments, and meetings for the executive. Maintain office supplies and keep track of inventory. File and organize documents, both physical and digital.

Correspondence Management:

Draft, proofread, and send official emails, letters, and other communication. Answer phone calls, emails, and direct them appropriately. Organize and maintain a communication flow between different departments or external contacts.

Scheduling and Calendar Management:

Manage the executive's calendar and ensure time is properly allocated for meetings, appointments, and events. Coordinate travel arrangements including flights, accommodations, and itineraries. Schedule and confirm appointments or meetings as needed.

Document Preparation and Filing:

Prepare reports, presentations, and documents for meetings or events. Ensure that important documents and files are organized, stored securely, and easy to retrieve. Handle confidential documents with discretion and ensure confidentiality is maintained.

Personal Assistant Support:

Time and Task Management:

Prioritizing Tasks:

Monitor and prioritize both personal and professional tasks, ensuring nothing is overlooked. Act as a gatekeeper for appointments, meetings, and events, ensuring that the individual's time is well-organized.

Daily Briefings:

Provide regular updates and reminders of the day's agenda or upcoming activities, ensuring the individual stays on track.

Confidentiality and Professionalism:

Maintain a high level of confidentiality when handling sensitive or personal information related to the executive or the company. Act with professionalism and discretion in all personal and administrative tasks.
Skills and Qualifications:

Strong Organizational Skills:

Ability to manage multiple tasks, schedules, and deadlines efficiently.

Excellent Communication:

Ability to communicate clearly and professionally in writing and verbally.

Time Management:

Able to prioritize and manage competing tasks for both administrative and personal needs.

Tech Savvy:

Proficiency in office software (Microsoft Office, Google Suite) and basic office equipment.

Multitasking:

Capability to handle both administrative duties and personal assistant tasks without missing details.

Discretion and Confidentiality:

Must handle sensitive information with discretion and maintain confidentiality.

Problem Solving:

Ability to think critically and make decisions when managing both work and personal tasks.
Educational Requirements:

A degree or diploma in Business Administration, Management, or related fields is often preferred. Previous experience as Admin Officer or Personnel Assistant
Additional Traits:

Proactive attitude with a strong sense of initiative. Ability to work independently with minimal supervision. Adaptability to both professional office and personal assistant environments.
This role requires someone who is organized, trustworthy, and capable of balancing both the personal and professional needs of the executive they are supporting. The combination of admin and personal assistant tasks demands flexibility and efficiency.

Job Type: Full-time

Application Question(s):

Male?
Education:

Bachelor's (Required)
Experience:

Admin: 5 years (Required)
License/Certification:

* Driving License (Required)