Job Description

We are looking for a highly organized and proactive Administrative & Accounts Assistant to support our CEO and ensure efficient handling of administrative, scheduling, and accounting tasks. This role involves coordinating meetings, managing documents, assisting in presentations, supporting event logistics, and ensuring timely invoicing and payment follow-ups. The ideal candidate should possess excellent communication skills, attention to detail, and the ability to multitask effectively in a dynamic work environment.

Key Responsibilities:

1. Administrative Support

- Schedule and confirm meetings on behalf of the CEO, ensuring all arrangements are in place.

- Coordinate with clients and internal teams to send meeting details, agendas, and reminders.

- Manage general office administration, including filing, document organization, and supplies inventory.

- Prepare and edit presentations, reports, and other documents as required by the CEO.

- Assist in planning and organizing events and company activities, including logistics and coordination.

- Act as the primary point of contact between the CEO and other departments, ensuring smooth communication and information flow.

2. Accounts Management

- Generate and issue invoices to clients accurately and on time.

- Follow up on outstanding payments, keeping track of due dates and communicating professionally with clients regarding payment statuses.

- Support the CEO in basic bookkeeping tasks as required, ensuring accurate record-keeping.

- Assist in preparing monthly financial reports and summaries for management review.

3. Client Coordination

- Serve as a liaison between the CEO and clients, ensuring timely and clear communication.

- Handle client queries, directing them to appropriate departments or personnel as necessary.

- Prepare and send out meeting notes, follow-up emails, and other client communications on behalf of the CEO.

4. Documentation and Compliance

- Maintain up-to-date and organized records for client information, contracts, and business documentation.

- Ensure that all administrative activities comply with company policies and legal standards.

Required Skills & Qualifications:

- Bachelor's degree in Business Administration, Accounting, or a related field preferred.

- Proven experience in an administrative or accounts role; familiarity with invoicing and bookkeeping practices is a plus.

- Strong organizational and time-management skills, with attention to detail.

- Excellent written and verbal communication skills; professional and client-friendly.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with accounting software (e.g., QuickBooks or similar) is advantageous.

- Ability to manage multiple tasks and prioritize responsibilities effectively.

- Willingness to support event planning and occasional after-hours coordination.

Attributes:

- High degree of integrity and professionalism.

- Strong interpersonal skills; comfortable interacting with clients and senior management.

- Proactive, with a solution-oriented mindset.

- Flexible and adaptable to shifting priorities and tasks.

Working Hours:- Full-time, with flexibility to support after-hours or weekend events if necessary.

The position is full-time, visa, health insurance and benefits will be provided in addition to bonuses and monthly team events plus unlimited tea and coffee.

•Ps - Please make sure your expected salary is within the range mentioned or you are amazingly impressive that we are forced to reconsider.•

Job Type: Full-time

Salary: AED3,000.00 to AED4,000.00 /month
Food, Accommodation and Transport can be provided as part of the package.

Job Types: Full-time, Permanent

Pay: AED3,000.00 - AED4,500.00 per month