who will be responsible for ensuring smooth administrative operations, supporting maintenance and logistics teams, and coordinating tasks efficiently.
Administrative Support
Maintain records of maintenance schedules, work orders, and completed tasks.
Manage logistics documents, including invoices, purchase orders, and inventory reports.
Prepare reports and presentations for management regarding maintenance and logistics operations.
Handle correspondence, emails, and communication within the department and with external vendors.
Coordination and Scheduling
Schedule and coordinate maintenance activities, ensuring minimal disruption to operations.
Assist in planning and tracking logistics operations, including transportation and warehouse management.
Communicate with vendors, suppliers, and contractors to ensure timely delivery of materials and services.
Monitor and update inventory levels for maintenance supplies and spare parts.
Compliance and Documentation
Ensure all maintenance and logistics activities comply with company policies and regulations.
Maintain safety records and ensure that necessary permits and certifications are up to date.
Keep track of equipment servicing and repair history.
Assist in audits by providing necessary documents and reports.
Support to Teams
Assist in onboarding new maintenance and logistics personnel.
Coordinate training sessions related to equipment handling, safety procedures, and logistics policies.
Act as a point of contact for internal teams regarding maintenance and logistics issues.
General Office Management
Order and maintain office supplies for the department.
Support budgeting and expense tracking for maintenance and logistics activities.
Assist in the implementation of digital tools and software for logistics and maintenance tracking.
Interested Candidates please share more information using the below link.