Job Description

1. General Administration: Oversee and coordinate day-to-day office operations. Maintain office supplies, inventory, and equipment. Ensure office procedures and systems operate efficiently.

2. Clerical Support: Draft, edit, and prepare reports, memos, and correspondence. Organize and maintain files, documents, and records in both physical and digital formats. Manage incoming and outgoing mail and phone calls.

3. Office Management: Assist with scheduling and coordinating meetings, events, and appointments. Maintain calendars and appointment schedules for senior staff. Monitor and ensure proper office cleanliness and organization.

4. Human Resources Support: Assist with employee onboarding, maintaining personnel records, and updating HR databases. Support recruitment processes by scheduling interviews and coordinating with candidates.

5. Finance and Budget Management: Handle petty cash and maintain financial records for expenses. Assist in the preparation of financial reports and monitoring office budgets.

6. Communication and Correspondence: Serve as a point of contact for internal and external inquiries. Facilitate communication between departments and senior management.

7. Compliance: Ensure the office operates in accordance with company policies and regulatory guidelines. Manage confidentiality of sensitive information.

8. IT and Systems Support: Assist with basic IT support such as managing office software, troubleshooting issues, and liaising with IT teams. Ensure that systems are updated and functioning properly.

Skills and Qualifications: Education: High school diploma or equivalent; bachelor's degree in business administration or related field preferred.

Experience: Previous experience in administrative roles is an asset. Minimum of four years.

Skills: Strong organizational skills and attention to detail. Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Excellent written and verbal communication skills.

Ability to multitask and prioritize tasks efficiently.

Problem-solving skills and a proactive approach to work. Ability to work both independently and as part of a team.

Personal Attributes: High level of integrity and confidentiality. Strong interpersonal skills.

Ability to manage stress and remain calm under pressure.

Salary is upto 2.5k to 3k.

Job Type: Full-time

Experience:

• receptionist: 1 year (Preferred)

Language:

• Arabic (Preferred)