Admin Assistant Uae
Umm al-Quwain City, United Arab Emirates
Job Description
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Job Title: Administrative Cum Office Assistant Age: 28 to 40 years old Gender: Male (preferred) Working Experience: At least 5 years of proven work experience in the Administration Department (Chemical Industry experience preferred) Job Overview: We are seeking a proactive Office Cum Admin. Assistant to join our team. The candidate will provide vital administrative support to ensure the efficient operation of our office. This role involves managing calendars, handling correspondence, organizing files, and assisting with various administrative tasks suitable to the designation. Responsibilities:
- Maintain agenda in planning appointments, board meetings, and conferences.
- Receive, and screen phone calls and redirect them when appropriate. Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.) greeting visitors
- Maintain electronic and paper records ensuring information is organized and easily accessible.
- Custom Clearance for Imports and Exports - Creating custom documents BOE for material inward and outward and keeping an accurate track record for material and machinery coming in and moving out.
- Possess excellent communication skills, both written and verbal word processing, creating spreadsheets and presentations, and filing, and handling confidential documents ensuring they remain secure.
- Renew and manage office licenses/trade licenses third-party contracts etc.
- Renew and manage office licenses/trade licenses Companys legal documentation processing, employee visa renewals, and other Government compliances/renewals.
- Maintained high standards of accuracy and quality in data entry and recordkeeping.
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
- Preparation of PR / PO for office-related material and other requirements including office stationery.
- Planning for food and supplies at the time of clients\' meetings or functions.
- Make travel arrangements for executives Flight / Hotel / Visa booking, tracking and
- Manage schedules and calendars for deadlines.
- Making arrangements for newly joined employees for seating, PC, access cards, etc.
- Assists in office renovation and handover of company vehicles and company assets.
- Maintain all office equipment under AMC (Vehicles/Machinery/AC/Vending Machine/Water filters/IT equipment/First Aid Kits etc.).
- Managed performance appraisal systems and policies, overseeing (Attendance, Utility Bills, Petty Cash and reconciliations).
- Planned, coordinated, and optimized administrative procedures, resolving conflicts through positive and professional mediation.
- Handling workplace investigations, disciplinary, and termination procedures.
- Provides administrative support to top management and the general office. Monitors and improves office systems and procedures ensuring policy awareness.
- Maintaining employee files and workplace privacy.
- Oversee facilities management of company branches/warehouses/accommodations
- Umm al-Quwain City: Reliably commute or planning to relocate before starting work (Required)
- Administration: 3 years (Required)
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Job Detail
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Job IdJD1689154
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationUmm al-Quwain City, United Arab Emirates
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EducationNot mentioned