We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting day-to-day operations, providing administrative support to our team, and ensuring the efficient functioning of our office.
Responsibilities:
General Administrative Support:
Answer and direct phone calls in a professional and courteous manner. Greet and assist visitors, ensuring a welcoming and positive experience. Manage and organize office supplies, ensuring adequate stock levels. Communication:
Draft, proofread, and edit emails, letters, and other documents as needed. Handle incoming and outgoing correspondence and inquiries promptly and professionally. Calendar and Meeting Management:
Coordinate and schedule appointments, meetings, and conferences. Prepare meeting materials and take accurate meeting minutes when required. Data Management:
Maintain organized and up-to-date filing systems, both electronic and physical. Assist in data entry and ensure the accuracy and integrity of information. Travel and Event Coordination:
Make travel arrangements and coordinate logistics for business trips. Assist in planning and organizing company events and functions. Office Equipment and Technology:
Monitor and maintain office equipment; coordinate repairs or replacements as needed. Assist in basic IT tasks and liaise with the IT department when necessary. Confidentiality and Professionalism:
Handle sensitive information with discretion and maintain a high level of professionalism. Uphold company policies and procedures.