Job Summary:We are looking to hire an Admin Assistant for a reputable logistic company in Dubai (JEBEL ALI FREE ZONE JAFZA) who will provide administrative and clerical support to the logistics team, ensuring smooth day-to-day operations. This role requires excellent organizational, communication, and multitasking skills to handle diverse tasks related to logistics and supply chain management.Key ResponsibilitiesAdministrative Support:

• Maintain and update filing systems, records, and documentation.

• Draft correspondence, memos, and reports.

• Manage incoming calls and emails, directing them to appropriate team members.

Logistics Coordination:

• Assist in scheduling and coordinating shipments, deliveries, and pickups.

• Maintain shipment logs and update tracking details.

• Communicate with clients and vendors to confirm delivery details.

Data Management:

• Input and maintain data in logistics management software.

• Generate reports on shipment status, delivery timelines, and operational performance.

Inventory Support:

• Monitor inventory levels and prepare purchase orders when needed.

• Coordinate with the warehouse team for stock management and replenishment.

Compliance and Documentation:

• Ensure all shipping documents, invoices, and permits are accurate and up-to-date.

• Maintain compliance with company policies and logistics regulations.

Team Collaboration:

• Work closely with drivers, dispatchers, and the logistics team to resolve operational issues.

• Coordinate meetings, take notes, and distribute minutes.

Qualifications and SkillsEducation:

• Bachelors degree in Business Administration, Supply Chain Management, or a related field preferred.

Experience:

• Proven experience as an administrative assistant or in a similar role (experience in logistics is a plus).

Technical Skills:

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

• Familiarity with logistics or inventory management software (e.g., SAP, Oracle, or WMS).

Soft Skills:

• Excellent organizational and multitasking abilities.

• Strong written and verbal communication skills.

• Problem-solving mindset and attention to detail.

Other:

• Knowledge of logistics processes and documentation.

• Ability to work under pressure and meet tight deadlines.

Work Schedule:9am - 6pm [Working days will be discussed in the interview]Salary:AED4000-AED5000

• Visa

• Medical Insurance

• Transport / travel allowance

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