Job Responsibilities:Assist the Admin department with the work overflow and/or absence.Manage reception alongside the receptionist on a daily basis.Support staff in assigned project-based work.Prepare and maintain purchase orders, liaising with suppliers.Support the Admin Manager with all Dubai and JAFZA office admin matters.Assist senior management with tasks such as arranging meetings, travel, transport, accommodation, and restaurant reservations.Organize internal and external meetings, events, and conferences.Maintain a well-organized filing and archiving system for all office records and documents.Order and maintain office supplies, business cards, and coordinate with the facility management company for maintenance issues.Contribute to team efforts by accomplishing related results as needed.Support all tasks related to the efficient and smooth running of the front desk/office.Streamline daily admin processes and procedures.Maintain databases and track important deadlines.Manage couriers, telephones, expense declarations, and driver books, mainly related to reception.Requirements:Minimum 3 years of experience as an Admin Assistant or Receptionist.Excellent communication skills in English, both verbal and written.A clean UAE driver's license is preferable.Strong problem-solving and judgment skills, with the ability to observe, think critically, and solve problems using data, analysis, interpretation, and reasoning.Ability and willingness to learn from experience, adapt, and embrace new situations.Openness to new experiences, people, and information.Strong organizational skills.Ability to multitask and excellent time management skills.Disclaimer for recruitment agencies:Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated.