Job Code: 222/001/423
Industry: International TradeJob Brief:
Our client is seeking a highly organized, active, and explorative Assistant to join their team in Business Bay, Dubai. The ideal candidate will provide comprehensive administrative support to the CEO, ensuring smooth and efficient operations across various business functions. Confidentiality is of utmost importance in this role.Job Responsibilities:

• Administrative Support: Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and handling correspondence.
• Confidentiality: Handle sensitive and confidential information with the highest level of discretion and professionalism.
• Documentation: Prepare and manage documents, reports, and presentations as needed.
• Office Management: Assist with office management tasks, including maintaining office supplies and coordinating maintenance services.
• Event Coordination: Assist in organizing and coordinating company events, meetings, and conferences.
• Data Management: Maintain and update company databases, ensuring accuracy and confidentiality of information.
• Travel Arrangements: Coordinate travel arrangements for the CEO, including booking flights, accommodations, and transportation.
• Communication: Act as a point of contact for internal and external communications, providing information and resolving queries.
• Project Assistance: Support various projects by conducting research, preparing materials, and tracking progress.
• Team Collaboration: Work closely with team members to ensure efficient workflow and support company objectives.

Job Requirements:

• Education: High school diploma or equivalent; additional qualifications in Office Administration are a plus.
• Experience: Minimum of 3 years of administrative or assistant experience, preferably within a corporate environment.
• Technical Skills: Proficiency in Google Workspace and MS Office Suite (Word, Excel, PowerPoint).
• Organizational Skills: Strong organizational and time management skills with attention to detail.
• Communication Skills: Excellent verbal and written communication skills in English.
• Interpersonal Skills: Ability to build and maintain positive relationships with colleagues and external contacts.
• Problem-Solving: Strong problem-solving skills and ability to work independently.
• Discretion: High level of discretion and confidentiality.
• Professional Certifications: Certification in Office Administration or related field is a plus.
• Sector Experience: Experience in the logistics or related sector.
• Advanced Software Skills: Advanced proficiency in office management software and tools.
• Multilingual Skills: Proficiency in additional languages relevant to the business operations.
• Hotel Experience: Experience working in above 5-star well-known branded hotels is highly preferred.
• Active and Explorative: Demonstrates a proactive approach and willingness to explore new opportunities and ideas.
• Attention to Detail: Meticulous attention to detail and accuracy in administrative tasks.
• Innovative: Shows creativity and innovation in problem-solving and task execution.
• Willingness to Learn: Open to learning new things and adapting to new challenges.
• Accountability: Takes responsibility for actions and outcomes, maintaining high standards of accountability.
• Handling Pressure: Capable of handling pressure and working effectively in a fast-paced environment.

Working Hours:

• Days: Monday to Saturday
• Hours: Typically, from 7:00 AM to 4:00 PM, but may vary based on regional hours and issues due to the company\'s operations in the Asia-Pacific, East Africa, and Middle East regions.

Additional Requirements:

• Travel: One business trip with the CEO after completing the probation period within the first year; the following year may involve multiple travels.
• NDA: Signing a Non-Disclosure Agreement (NDA) is mandatory.

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