Overview

This position is responsible for providing administrative and support duties to the Administration Team Lead and the Administration department and may function as a liaison between departments and others external to MH.

Responsibilities

• Assist in orienting new staff in the use of facility computers, user login access & other resources.
• Assist in the coordination with suppliers in ordering facility and /or admin supplies (Stationeries/resident\xe2\x80\x99s needs, etc.)
• Assist in collecting and maintaining an inventory of office equipment and supplies.
• Set up and coordinate with hotels and others outsource companies when organizing facility events, training and patient\xe2\x80\x99s celebration.
• Maintain proficiency as needed and approved; by attending training, reading job-related materials, and meeting with others in the same area of responsibility.
• Maintain office calendar and organize daily operations workflow and facility meetings.
• Assist in recording and distribution of meeting minutes and agenda of all meetings chaired by the Administration Team Lead and other Committee Chairman.
• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing.
• Maintaining the confidentiality of all documents at all times.
• Assist in providing full admin support to the team and department.
• Assist in creating and maintaining useful databases for residents or patients\xe2\x80\x99 files.
• Maintain a proper and user-friendly filling and document control system for recording and tracking of all admin documents.
• Assist in the management of the petty cash account for the facility which includes establishing and requesting funds from Finance, issuing funds for purchasing goods for facility and residents and reconciling and reimbursing funds with Finance department.
• Assist in purchase requests for all approved purchases for the necessary approvals and verify invoices for the raised purchases upon delivery of goods and services.
• Perform some research duties as and when required by the team.
• Assist the Administration Team Lead on any ad-hoc tasks as required by the dept.

Qualifications

Education

• Hospitality Management Diploma or equivalent

Experience

• 2-3 years relevant experience in healthcare facility

Job Specific Skills and Abilities

• Proficient in preparing and reviewing complex documents, contracts and presentations.
• Fluent in written and spoken English

Mubadala Health