Nestled in the city's heart, Mandarin Oriental Downtown, Dubai, offers a stunning fusion of modern design with a touch of oriental flair, redefining hospitality standards.With unparalleled views of Dubai's skyline, the iconic Burj Khalifa, and the sparkling Arabian Sea, this urban retreat offers 224 luxury Residences and 259 Rooms & Suites.Going beyond traditional hospitality, Mandarin Oriental Downtown, Dubai, it's not just a hotel but a lifestyle destination, offering relaxation, luxury, and memorable experiences.Scope of PositionThe Accounts Payable (AP) Supervisor will oversee and manage the accounts payable function, ensuring timely and accurate processing of invoices, effective vendor management, and compliance with financial policies and procedures. The position will be ensuring proper documentation and procedures in regard to all AP related processes such as AP control, coding, posting, filing and banking. The Accounts Payable Supervisor also takes ownership of assigned Balance Sheet reconciliations and other AP related tasks.Responsibilities

• Verify that all invoices are supported by duly approved purchase orders when applicable, signed receiving documentation and/or the approval of authorized management personnel.
• Ensure invoices have relevant documents such as PO, AFE, Contract etc
• Verify invoices to check the unit of issue. Unit price, quantity, extension against the hotel purchase order and receiving advice.
• Code invoices to the appropriate general ledger account and submit to Financial Accountant or Chief Accountant for verification.
• Obtain approval for invoices from the appropriate department prior to processing the invoice on the accounts payable system.
• Ensure invoices without relevant supporting documents are approved by respective Department Heads or Division Heads
• Ensure invoices are correctly posted into Accounting system either manually or through the upload file from Purchasing system.
• Maintain approved up-to-date vendor/supplier database on the accounts payable system.
• Print & submit cheques with all supporting documents to the Director of Finance & General Manager for their signatures.
• Prepare manual cheques as they are required if directed by the Director of Finance or Assistant Director of Finance.
• Maintain a close working relationship with the purchasing, receiving and cost control staff.
• Reconcile all vendor statements monthly in order to ensure that the account is kept current.
• Check vendor statements as they are received and resolve all discrepancies directly with the vendor.
• Maintain alphabetical files by vendor containing complete invoices and back up attached to the cheques for efficient access after payment. All filings are to be kept current.
• Ensure all expenses for the month are posted
• Prepare list and back-up for accruals (invoices received after closing and goods and services received but not yet invoiced).
• Run the required reports at month-end and ensure that the aging is balancing with the General Ledger.
• Follow all applicable laws relating to general accounting practices and tax regulations.
• Comply fully with the set financial reporting deadlines and guidelines, as outlined in P&P and by the Director of Finance.
• Perform any additional duties assigned by the Financial Accountant, Chief Accountant and the Management.
• Maintain historical records
• Continue to improve the payment process

Skills & Qualifications

• Senior School qualification or equivalent
• Degree or Diploma in Accounting, Finance or related field
• Minimum of 1-2 years\' experience in accounting with at least 1 year in a similar capacity
• Experienced in POS and PMS Systems (Opera / PSMS / Info Genesis / Micros)
• Experienced in Accounting System (SUN System)
• Proficiency with accounting software and Microsoft Office suite.
• Strong knowledge of accounting principles and practices
• Good written and verbal communication skills in English
• With exceptional organizational skills and must have analytical skills

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