Job Description

The Accounts Payable (AP) job description typically involves managing and overseeing the financial transactions related to what a company owes to its suppliers, vendors, and other creditors. The role focuses on ensuring that the organization's bills are paid on time and accurately, helping to maintain a smooth cash flow and good supplier relationships.

Job Title : Accounts Payable Clerk / Accounts Payable Specialist / Accounts Payable Coordinator Job Overview:

The Accounts Payable (AP) professional is responsible for processing, verifying, and reconciling invoices from vendors and suppliers, ensuring timely payments are made, and maintaining accurate financial records. They play a key role in managing the company's liabilities and ensuring that financial operations run efficiently and in compliance with policies and procedures.

Key Responsibilities:

• Invoice Processing and Verification:
• Receive and review invoices from vendors and suppliers.
• Match invoices to purchase orders and receiving reports to ensure the accuracy of amounts billed.
• Resolve discrepancies between purchase orders, receipts, and invoices.
• Approval Workflow:
• Ensure that invoices are properly approved by the relevant department before payment is processed.
• Communicate with department heads or managers to obtain approval for payments.
• Payment Processing:
• Process payments to vendors via checks, ACH, wire transfers, or credit cards according to the company's payment terms.
• Schedule payments to ensure that bills are paid on time and early payment discounts are taken advantage of where applicable.
• Record all payment details in the accounting system.
• Account Reconciliation:
• Reconcile AP statements to ensure accuracy.
• Perform month-end closing activities, including reconciling accounts payable to the general ledger and preparing AP-related journal entries.
• Vendor Communication:
• Communicate with vendors to address any questions or issues regarding payments or invoices.
• Manage relationships with vendors and suppliers to ensure smooth business transactions.
• Record Keeping and Reporting:
• Maintain organized and accurate records of all accounts payable transactions.
• Provide regular reports on outstanding payables, cash flow, and aging reports to management.
• Expense Management:
• Ensure that all expenses are accounted for accurately in the company's accounting system.
• Review and categorize invoices according to the company's accounting policies.
• Compliance and Internal Controls:
• Ensure compliance with accounting policies, procedures, and financial regulations.
• Assist in audits by providing necessary documentation and supporting records related to accounts payable.
• Miscellaneous Tasks:
• Assist in the preparation of financial statements, particularly the balance sheet, as it relates to liabilities.
• Assist with other accounting tasks as needed, including supporting the accounts receivable team, payroll, or general ledger team.

Job Type: Full-time