Accounts Payable Assistant
UAE, United Arab Emirates
Job Description
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We dont just talk, we do. Lead the change with us.
At the Tony Blair Institute for Global Change, we work with political leaders around the world to drive change. We help governments turn bold ideas into reality so they can deliver for their people. We do it by advising on strategy, policy and delivery, unlocking the power of technology across all three. And by sharing what we learn on the ground, so everyone can benefit. We do it to build more open, inclusive and prosperous countries for people everywhere.
We are a global team of nearly 800 changemakers, operating in more than 30 countries, across five continents. We are political strategists, policy experts, delivery practitioners, technology specialists and more. We speak more than 45 languages. We are working on over 100 projects, tackling some of the worlds biggest challenges. Were all here at TBI to make a difference.
In a world of ever more complex challenges, we believe diversity of background and perspective is a strength. We pride ourselves on a culture that values and nurtures difference. We are dedicated to unlocking potential, not only for the countries we work in but also for each of our team members. No matter where youre from or who you are, if youre passionate about the transformative power of progressive politics, we invite you to build a better future with us.
Role Summary
Role Summary
We are seeking a meticulous and detail-oriented Accounts Payable Assistant to join our regional Finance team covering the Middle East and Eastern Europe. The Accounts Payable Assistant will be responsible for managing the entire accounts payable process, ensuring timely and accurate processing of invoices and payments. This role is crucial to maintaining strong vendor relationships and ensuring the financial stability of the company.
The duties of this post-holder are to:
Invoice Processing:
- Receive, review, and verify invoices for accuracy and compliance with company policies.
- Enter and upload invoices into the accounting system.
Payment Processing:
- Prepare and process electronic transfers, ACH payments, and check payments.
- Ensure timely and accurate payment of vendor invoices and employee expense reports.
- Monitor payment status and resolve any payment issues or discrepancies.
Vendor Management:
- Maintain and update vendor files, including contact information and payment terms.
- Communicate with vendors to address inquiries and resolve disputes.
- Reconcile vendor statements and manage vendor relationships.
Expense Reports:
- Review and process employee expense reports, ensuring compliance with company policies.
- Verify receipts and documentation for accuracy and completeness.
Reconciliation and Reporting:
- Perform monthly reconciliations of accounts payable transactions.
- Assist in the preparation of accounts payable reports and analysis.
- Support month-end and year-end closing processes.
Compliance and Documentation:
- Ensure compliance with internal controls, company policies, and regulatory requirements.
- Maintain accurate and organised accounts payable records and documentation.
Continuous Improvement:
- Identify and implement process improvements to enhance efficiency and accuracy in the accounts payable process.
- Assist in developing and maintaining accounts payable policies and procedures.
Other Duties
- Manage your own workload to meet team deadlines for month end and offer support to other team members
- Coordinate and keep Treasury Coordinator in outflows.
- Any reasonable duties required by the Financial Controller or wider Finance team
The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may be expected within the scope of the post. Job descriptions should be regularly reviewed to ensure they are an accurate representation of the post.
Accountability:
- Ensure expenditures are posted accurately with relevant supporting approval documentation
- Prepare the suppliers/staff expense payments within the payment run cycles
- Proactively follow up on late submissions and/or incomplete information (e.g., unallocated receipts)
- Full ownership of Accounts Payable within the Middle East and Eastern Europe region
Responsibility:
- Informed challenges of details on invoices with internal stakeholders/suppliers for details which do not appear correct e.g., VAT codes
- Embracing the global finance team, supporting all team members when needed
- Ad hoc pieces of work or projects as required by the Regional Finance Manager or regional Leadership team
Judgement:
- Anticipate and mitigate any concerns or risks appropriately and escalate where necessary
- Ability to challenge others if you perceive a decision to be incorrect or damaging to TBI
Ownership/ambition:
- Contributing to overall Finance OKRs
- Influence process change outside of own area
- Be an ambassador for work that the Institute undertakes
- Help shape best practice guidelines and methodology for Finance processes
- Model & maintain TBI Core Values - Courageous, Collaborative & Compassionate
Person Specification
The Tony Blair Institute for Global Change aims to equip political leaders and governments to build open, inclusive and prosperous societies in an interconnected world. We do this through developing policy and advising governments.
This is a role in a fast-paced team, working within complex divisions that are highly scrutinised. Therefore, the successful candidate for the role should be able to display the majority of the following:
- A qualification in finance - at least finished AAT level 2.
- Experience of general accounting - e.g., Debit vs Credit entries, Purchase Ledger, Reconciliations, accruals and prepayments
- Excellent attention to detail and strong organisational skills
- A collaborative and supportive team player, with demonstrable experience in working as part of a team
- Great interpersonal skills - able to establish good cross-departmental working relationships
- Great time management skills
- Demonstrate the ability to prioritise against tight deadlines
- Customer service/experience focused - flexible & adaptable approach
- A flexible approach - youll be open to taking on unfamiliar tasks and learning new skills
- Enthusiastic, self-driven, ambitious and always seeking continuous improvement
- Experience of the demands of working within a growing business advantageous.
- Experience of working with Workday Financial Systems is preferred.
- Demonstrate discretion working with sensitive information.
- A keen interest in our work as an Institute, expansion and sharing of knowledge and personal development
TBI believes embracing diversity and inclusion make us a better place to work. It is our goal to reflect everyone in society and we actively welcome applications from individuals and groups who are under-represented in the workplace. We celebrate difference be it ethnicity, religion, age, gender or gender identity, sexual orientation, or disability.
We will only ever assess you on your abilities and fit for a role. We are happy to discuss any adjustments you need to ensure a level playing field during recruitment and, if you are successful, discuss any adjustments you might need to thrive in your role
Closing Date: 2024-06-30
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Job Detail
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Job IdJD1688939
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationUAE, United Arab Emirates
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EducationNot mentioned