The Accounts Assistant provides essential support to the accounting department, assisting with various day-to-day financial tasks. This role is responsible for maintaining accurate records, processing transactions, and contributing to the overall efficiency of the finance function. The ideal candidate will be detail-oriented, organized, have a good understanding of basic accounting principles, and possess strong numerical skills.
Key Responsibilities:
Accounts Payable:
Process invoices, verifying accuracy and matching them with purchase orders and delivery receipts.
Prepare and process payments to suppliers (checks, electronic transfers, etc.).
Reconcile supplier statements.
Maintain vendor files and records.
Respond to vendor inquiries.
Accounts Receivable:
Generate and send invoices to customers.
Record and reconcile customer payments.
Follow up on overdue accounts.
Maintain customer files and records.
Respond to customer inquiries.
Data Entry:
Accurately enter financial data into accounting software [Specify software, e.g., QuickBooks, Xero, SAP, etc.].
Maintain and update accounting records.
Bank Reconciliation:
Assist with reconciling bank statements with general ledger entries.
Investigate and resolve any discrepancies.
Expense Reports:
Process employee expense reports, ensuring compliance with company policy.
Verify receipts and documentation.
General Ledger:
Assist with maintaining the general ledger.
Prepare journal entries as directed.
Month-End Support:
Assist with month-end closing procedures.
Prepare reports and analyses as needed.
Filing and Administration:
Maintain organized and accurate financial records.
Assist with filing and other administrative tasks.
Other Duties:
Perform other related duties as assigned by the supervisor.
Assist with audits as needed.
Qualifications:
Education:
[High School Diploma/GED required; Associate's degree or Diploma in Accounting, Finance, or a related field preferred. A Bachelor's degree may be required for some positions.]
Experience:
2 years of experience in an accounting or bookkeeping role.
Skills:
Strong understanding of basic accounting principles.
Proficiency in Microsoft Office Suite (Word, Excel - especially Excel).