Job Description

Company Description

Makeen Properties LLC is one of the UAE's leading companies dedicated to the development of modern, sustainable real estate in the UAE. Makeen is highly committed to develop premium real estate and enriching the experience of living for residents by focusing on three core segments: real estate, services and hospitality.


Makeen Properties LLC is driven by its vision to go beyond the customer's expectations.


We have developed and managed many units for different sectors across the UAE, with over than 3000 units, including a leasing portfolio of residential homes, Industrial warehouses, commercial offices and holiday homes.

Accounts Payable (AP):

• Conduct validation of Purchase Order (PO) invoices using advanced Robotic Process Automation (RPA) tools, ensuring accuracy and adherence to procurement procedures and contractual obligations.
• Share copies of validated RPA invoices with the Accounts Receivable (AR) team, facilitating the prompt processing of AR invoices.
• Perform manual invoice booking, encompassing a wide spectrum of expenses, including but not limited to Annual Maintenance Contracts (AMC), utility bills, legal fees, human resources costs, insurance premiums, and service charges.
• Manage a stream of intercompany invoices and payments, ensuring seamless coordination and compliance with internal accounting standards.
• Engage in Supplier Statement reconciliation to meticulously identify and address any discrepancies, fostering financial accuracy and transparency.
• Ensure the timely and accurate processing of payments in alignment with predetermined payment terms, contributing to effective cash flow management.
• Effectively handle and process any marked payments requiring urgent attention, following well-defined procedures.
• Collaborate with landlords to ensure timely processing of service charge invoices, nurturing productive relationships with stakeholders.
• Provide responsive support for supplier queries related to payments, resolving issues promptly and maintaining supplier relationships.

Accounts Receivable (AR):

• Conduct a review of bank statements to identify and promptly communicate bounced cheques to the leasing team, facilitating efficient resolution.
• Prepare a list of defaulters and actively participate in collection meetings, further enhancing the efficiency of the collection process. Additionally, create and circulate the Minutes of Meeting (MOM) for the collection committee meetings.
• Prepare Tenant's Statements of Accounts (SOA) for the Legal team, ensuring compliance with legal and regulatory requirements.

Cash Management:

• Update the status of bounced cheques in the Cash Management system for accounts with MP DIB, FAB, and SC, maintaining an accurate and up-to-date financial record.
• Monthly update of AP transactions in the Cash Management system for MTS, ensuring the precise recording of financial data.

Working Capital Management:

• Contribute to the optimization of working capital by monitoring, analyzing, and managing cash flows to ensure the availability of sufficient funds for operational needs and to enhance financial stability.

General Ledger:

• Maintain financial records in strict compliance with company policies and procedures, upholding high standards of financial governance.
• Review, compile, and meticulously post journal entries, emphasizing proper coding of expenses and comprehensive supporting documentation.

VAT:

• Collaborate with the Chief Accountant to finalize VAT filing and comprehensive documentation, ensuring compliance with all relevant regulations.

Monthly/Year-end Closing:





• Assist in monthly closing processes within specified deadlines, ensuring both accuracy and completeness.
• Perform meticulous bank reconciliations for assigned accounts to maintain financial accuracy.
• Reconcile Credit Card expenditure report with the bank statement.
• Accurately compute provisional revenue for late lease executions, supporting revenue recognition.
• Oversee prepaid expenses, including additions, amortization, and sub-ledger management.
• Conduct detailed reconciliations for prepaid, intercompany, and other assigned balance sheet accounts and accruals.
• Collaborate in the preparation of management reports by furnishing comprehensive information about outstanding accounts and their current statuses in a well-structured and visually appealing format.

Audit:

• Participate actively in financial audits, preparing necessary audit support schedules and facilitating audit execution.
• Liaise with auditors during audit, providing necessary support and documentation.
• Verify and ensure the timely provision of required information to auditors, facilitating efficient audit processes.
• Consistently achieve smooth quarterly and annual audits within the prescribed time frame, demonstrating strong audit readiness.

Additional Responsibilities:

• Contribute to various ad-hoc financial analyses, providing critical insights to support management reporting.
• Proactively identify opportunities and recommend process improvements to enhance the efficiency and accuracy of monthly, quarterly, and annual reporting.
• Flexibly handle additional job responsibilities as assigned by Management, exhibiting adaptability and a proactive approach.



Qualifications

• Bachelor's degree in accounting/commerce from a recognised University.
• Relevant certification like CIMA/CMA/CA/ACCA would be advantageous.



Additional Information

• Proficiency in the Microsoft Office Applications specifically MS Word, & MS Excel;
• Proven ability with complex spreadsheet design and formatting;
• Knowledge of using Oracle Software.