Job Description

Job Summary

We're seeking a well-rounded Administrative Accountant to manage front-desk operations, office administration, and accounting tasks using QuickBooks Online. You'll be the go-to person for expense tracking, budget monitoring, PRO-related tasks, VAT coordination, and WPS processes. If you're organized, enjoy working with people, and have a knack for numbers, we'd love to have you on our team!

Key Responsibilities

Front-Desk Reception

Greet and assist visitors, ensuring a friendly and professional experience Answer and route incoming phone calls promptly Keep reception area tidy and organized Manage incoming/outgoing mail, courier services, and deliveries Handle general inquiries and provide relevant information

Administrative Support

Manage office supplies and place orders as needed Coordinate meetings, appointments, and travel arrangements Maintain office records and ensure proper documentation Assist in preparing reports, presentations, and correspondence Support HR with onboarding and maintaining staff records

Accounting & Financial Coordination

Use QuickBooks Online to track expenses, manage budgets, and record transactions Handle WPS (Wages Protection System) processes Coordinate with the VAT consultant for filings and compliance Maintain accurate records of financial statements and invoices Oversee PRO-related activities (e.g., documentation, renewals, government procedures)

Sales Support

Provide basic sales support when required Assist with lead generation, follow-ups, maintaining client relationships & CRM

Key Requirements

Bachelor's degree in Business Administration, Finance, or a related field (preferred) Strong accounting knowledge and familiarity with invoicing 5+ years of experience in administration, reception, or office management Strong communication skills (written and verbal) in English; additional languages are a plus Well-presented, friendly, and professional demeanor Proactive, organized, and able to multitask effectively Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Ability to work independently and handle sensitive information with discretion

Preferred Skills

Experience working in a corporate, retail and professional services environment Familiarity with QuickBooks Online and accounting softwares
Job Type: Full-time

Pay: AED3,500.00 - AED4,500.00 per month

Ability to commute/relocate:

Dubai: Reliably commute or planning to relocate before starting work (Required)
Experience:

Quickbooks Online: 4 years (Required)
Location:

Dubai (Required)
Application Deadline: 12/03/2025